CBBG Database

In order to address CBBG’s need for collection and reporting of Center activity data to the National Science Foundation (NSF), CBBG uses an open-sourced version of the ERC Project Center. The CBBG Database contains a set of common modules to handle all data collection and reporting for annual uploads to the NSF’s ERC Web Database. Once all of the information is uploaded into the ERC Web Database, tables, graphs, charts and figures are downloaded and inserted into various sections of the Center’s Annual Report to the NSF.

The NSF uses this information to compare the Center’s progress to other ERC’s and to an NSF matrix of at what level an ERC should be performing in any grant year. Failure for an ERC to make progress each year could lead to the termination of NSF funding. This is why it is imperative that every member of the CBBG team (faculty, student, staff) enter information such as demographics, publications, presentations, internships, etc., into the CBBG Database.

Quick Links:

Link to Database login page

Activity Types Definitions (Word)

Publication Form (PDF)

To add new CBBG-related publications to the database, download and fill out the form. Once complete, please send along to [email protected].

Tutorials/Aids:

Dashboard and Profile Instructions

How to Input Papers

How to Input Intellectual Property

How to Input Curriculum Outputs

How to Input Outreach Events

How to Input Mentorships

How to Input Degrees and Jobs

How to Input Personnel Exchanges

Dashboard and Profile Instructions

Tips For Success:

Review and update your profile on a monthly basis with special attention to papers, presentations, and outreach events you did.

If you need help or have questions, please do not hesitate to reach out to Charlotte Bowens ([email protected]).

  1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
  2. Once you have logged in, you will arrive to your Dashboard.
  3. Review and update your profile by selecting the blue Go button below your name.
  4. Attempt to Login.
  5. You will be prompted to set or reset your password.
  6. Follow the instructions to set or reset your password.
  7. Login
  8. Review any items that need your participation approved.
  10. Select “My Profile”
  12. Update each section that is not up to date as follows: a)Your point of contact (your CBBG faculty supervisor), the date you started with CBBG, upload a headshot picture of you, name, your email address, citizenship, gender, disability, ethnicity, race, institutional affiliation, title, departmental affiliation, disciplines, US armed service, and your LinkedIn URL. b) Sharing your is not reported at the individual level. Rather, it provides a comprehensive snapshot of CBBG.
  13. Scroll down to select your “NSF Classification and Personnel Types.” This your role within CBBG. Note – most people within CBBG are researcher roles; very few are curriculum. Note, make sure that you identify if you are an REU vs RET vs YSP. Everyone must select at least one, but please do select as many as appropriate for your specific situation.
  14. Scroll down to add your “Projects.” Projects are the CBBG Projects that you are currently working with or did work with historically. Select the gray “Show Past Projects” button in order to see all CBBG projects.
  15. Select the plus sign in order to add the current projects with the date on which you started working on it. Note – if you cannot find a project, then it might already be on your profile.
  16. If you need to add a paper or event, then go to the top black bar and select Outputs/Impacts.
  17. Once you select Outputs/Impact, it will display options. Select the appropriate item you would like to add and then add it. All papers are core papers. Note – once you add an item, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and will not immediately display on your profile.
  18. Add degree and jobs earned while you were a part of CBBG.
  19. In the Notes section, include any CBBG or institutional committees you serve on and Awards you have been given at your institution or with CBBG including but not limited as Student Leadership Council, Engineering Task Force, Curriculum Committees, Regina Sanborn Outstanding Volunteer Award, Perfect Pitch.
  20. Once you have updated and added everything, then remember to save the changes by selecting the blue save button at the bottom.

How to Input Papers

Tips For Success:

How to Input Papers:

  1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
  2. Navigate to Outputs/Impacts
  3. Select Papers
  4. Once you have selected papers, you will be taken to all CBBG Papers for the current reporting year.
  5. Change the Reporting Year to All Years to confirm the paper is not already listed.
  6. Search for keywords in the search box to filter the papers to those with the keywords. In this example, the keyword entered was “burrow” and the papers filtered to the four papers with burrow in their titles.
  7. If the paper is not present, then select Show Deleted.
  8. If the paper is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that paper was deleted.
  9. If the paper is present on the list, then select it to verify its accuracy. Pay special attention to: a)Title b)Support Type c)Status d)Publication Name e)Publisher Type f)Link to Publication g)Full Citation h)DOI Number i)Author(s) j)Projects k)Thrusts
  10. If the paper is not present on the list, then it will need to be added. Select the add button near Papers at the top of the page.
  11. Enter the appropriate response for the paper as follows:
    1. Title = The title submitted for the paper
    2. Support Type (select one) a)Core (center-controlled) = NSF, CBBG funded b)Sponsored = Industry funded c)Associated = not funded by CBBG
    3. Status (select one) a)Submitted = paper has been submitted to journal or conference b)In Review = journal or conference acknowledges the paper is under review c)Accepted = journal or conference indicates the paper has been accepted for publication d)Published = journal or conference has published the paper *Note as the paper moves through the journal approval process, please do return to the database to update its status. *Note, upon checking a status box, a date field will pop up. This is critical to add the date, especially for the published status as that will ensure the paper is populating to the correct reporting year. e)Publication Name = full name of the publication without abbreviations or acronyms
    4. Publisher Type (select one) a)Peer-Reviewed Technical Journal b)Peer-Reviewed Technical Conference Proceedings c)Trade Journal
    5. Link to Publication = full URL to publication online
    6. Full Citation = full citation for paper
    7. DOI Number = DOI, Digital Object Identifier, that will help your paper be easily found online
    8. Author(s) = the author(s) of the publication
    9. Projects = what CBBG project the publication is associated
    10. Thrusts = what CBBG thrust the publication is associated *Note that Full Citations, Links to Publications, and Date of Publication are critical information.
  12. If the paper has more than one author, then select the “Has multiple authors” check box.
  13. Once you have selected “Has multiple authors” check box, additional author options will be available. Select all of the appropriate box(es) that describe the paper’s author(s.)
  14. Add the paper’s author(s.) Select the add button near CBBG Authors at the bottom of the page.
  15. Start typing the name of any of the paper’s authors to filter to an author.
  16. Select the blue Add button to add the author.
  17. Repeat steps 13 and 14 for all paper’s authors, including yourself.
  18. Add the paper’s associated Projects. Select the add button near Projects at the bottom of the page.
  19. Start typing the name of a project to filter to a project.
  20. Select the blue Add button to add the Project.
  21. Add the paper’s Thrust. Select the add button near Thrusts at the bottom of the page.
  22. Start typing the name of a thrust to filter to a thrust.
  23. Select the blue Add button to add the Thrust.
  24. Use the comments section to communicate anything to the database administrator.
  25. Select the blue save button to save your new Paper.
  26. Once a record is saved, the point of contact will review and approve.
  27. Once the point of contact approves, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and may not immediately display on your profile.

How to Input Intellectual Property

Tips For Success:

How to Input Intellectual Property:

  1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
  2. Login
  3. Navigate to Outputs/Impacts
  4. Select Intellectual Property
  5. Once you have selected Intellectual Property, you will be taken to all CBBG Intellectual Property for the current reporting year.
  6. Change the Reporting Year to All Years to confirm the Intellectual Property is not already listed.
  7. Search for keywords in the search box to filter the Intellectual Property Products to those with the keywords. In this example, the keyword entered was “cementation” and the Intellectual Property Products filtered to the with cementation in their titles.
  8. If the Intellectual Property Product is not present, then select Show Deleted.
  9. If the Intellectual Property Product is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that Intellectual Property Product was deleted.
  10. If the Intellectual Property Product is present on the list, then select it to verify its accuracy. Pay special attention to: a)Name b)Description c)IP Product Type d)Effective Date e)Funding f)Patent Status g)Licensed h)License Number(if applicable) i)Technology Transfer Contact Information j)CBBG Personnel k)Institutions
    • If the Intellectual Property Product is not present on the list, then it will need to be added. Select the add button near Papers at the top of the page.
    • Enter the appropriate response for the Intellectual Property Product as follows:
      1. Name = The title submitted for the Intellectual Property Product
      2. Description = narrative of the Intellectual Property Product
      3. IP Product Type
        1. Select one of the following Product Types:
          1. Patent or invention disclosed
          2. Non-patent Licensed IP
          3. Spin-off company
          4. Building code impact
          5. Technology standards impact
          6. Other
        2. Note Selecting IP Product Types, opens other questions / text boxes. Please answer the questions associated with that project type
      4. Effective Date
      5. Funding (select one)
        1. ERC Funded
        2. Non-ERC Funded
        3. Other
      6. Patent Status (select one)
        1. Invention Disclosed
        2. Provisional Application Filed
        3. Provisional Patent Awarded
        4. Application Filed
        5. Patent Awarded
      7. Technology Transfer Contact
      8. CBBG Personnel
        1. When adding CBBG Personnel, a pop-up message will appear.
        2. Start typing the person’s name in the search bar to minimize the drop-down list to identify the person.
      9. Institutions
        1. When adding a CBBG Institution, a pop-up message will appear.
        2. Start typing the CBBG Institution’s name in the search bar to minimize the drop-down list to identify the institution.
        3. If an institution is not listed, then contact the CBBG Administrative Director, Charlotte Bowens ([email protected]), for assistance.
        4. Note The institution is the one that holds that IP.
      10. Use the comments section to communicate anything to the database administrator.
      11. Select the blue save button to save your new Intellectual Property Product.
      12. Once the record is saved, then it will go into the review/approval queue and may not immediately display on your profile.

    How to Input Curriculum Outputs

    Tips For Success:

    How to Input Curriculum Outputs:

    1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
    2. Login
    3. Navigate to Outputs/Impacts
    4. Select Curriculum Outputs
    5. Once you have selected Curriculum Outputs, you will be taken to all CBBG Curriculum Outputs for the current reporting year.
    6. Change the Reporting Year to All Years to confirm the Curriculum Output is not already on the list.
    7. Search for keywords in the search box to filter the Curriculum Outputs to those with the keywords. In this example, the keyword entered was “environmental” and the curriculum outputs filtered with environmental in their title.
    8. If the Curriculum Output is present but deleted, then select Show Deleted.
    9. If the Curriculum Output is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that Curriculum Output was deleted.
    10. If the Curriculum Output is present on the list, then select it to verify its accuracy. Pay special attention to:
      1. Effective Dates (First & Last)
      2. Name
      3. Description
      4. Curriculum Output Type
      5. Support Type
      6. Project
      7. CBBG Contributors
    11. If the Curriculum Output Type is not present on the list, then it will need to be added. Select the add button near Papers at the top of the page.
    12. Enter the appropriate response for the Curriculum Output as follows:
      1. First Effective Date = date Curriculum Output commenced
      2. Last Effective Date = date Curriculum Output ended (if applicable)
      3. Name = The title submitted for the Curriculum Output
      4. Description = narrative of the Curriculum Output
      5. Curriculum Output Type (select one)
        1. Course
        2. Full Textbook
        3. Textbook Chapter
        4. Full Degree Program
        5. Minor Degree
        6. Certificate Program
        7. Free-Standing Course Module or Instructional CD
        8. None of the above applies
      6. Support Type (select one)
        1. Core (center-controlled) = controlled and funded by CBBG
        2. Sponsored = funded by industry
        3. Associated = not funded by CBBG
      7. Project (select one)
        1. Select the input bar to the right of Project.
        2. Start typing a project’s name or keywords of the project title in the search bar to limit the dropdown list to identify the project.
      8. CBBG Contributors
        1. Select the add button
        2. Select the input bar to the below Select contributor.
        3. Start typing a contributor’s name in the search bar to limit the dropdown list to specific contributors.
    13. Use the comments section to communicate anything to the database administrator.
    14. Select the blue save button to save your new Curriculum Output.
    15. Once a record is saved, the point of contact will review and approve.
    16. Once the point of contact approves, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and may not immediately display on your profile.

    How to Input Outreach Events

    Tips For Success:

    How to Input Outreach Events:

    1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
    2. Login
    3. Navigate to Outputs/Impacts
    4. Select Outreach Events
    5. Once you have selected Curriculum Outputs, you will be taken to all CBBG Curriculum Outputs for the current reporting year.
    6. Change the Reporting Year to All Years.
    7. Search for keywords in the search box to filter the Outreach Events to those with the keywords. In this example, the keyword entered was “GGSS” and the outreach events filtered to the GGSS in their titles.
    8. If the Outreach Event is not present, then select Show Deleted.
    9. If the Outreach Event is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that Outreach Event was deleted.
    10. If the Outreach Event is present on the list, then select it to verify its accuracy. Pay special attention to:
      1. Point of Contact
      2. Event Name
      3. Brief Description
      4. Event Type
      5. Institution
      6. Effective Dates (First & Last)
      7. Number of Community College Faculty Attendees
      8. Number of Community College Student Attendees
      9. Goals
      10. CBBG Members
    11. If the Outreach Event is not present on the list, then it will need to be added. Select the add button near Outreach Events at the top of the page.
    12. Enter the appropriate response for the Outreach Event as follows:
      1. Point of Contact = Lead CBBG Member who led Outreach Event
      2. Event Name = Name of Outreach Event
      3. Brief Description Narrative of Outreach Event
      4. Event Type (select one; click on the for detailed description of each type)
        1. Workshops, Short Courses, and Webinars
        2. Innovation-focused workshops, short courses, webinars, and seminars
        3. Seminars, Colloquia, Invited Talks
        4. ERC Sponsored Educational Outreach Event for K–12 students
        5. ERC Sponsored Educational Outreach Event for Community Colleges
        6. ERC Sponsored Educational Outreach Event for non-ERC undergrad students
      5. Institution = Institution where Outreach Event was held/organized
      6. First Effective Date = date Outreach Event commenced
      7. Last Effective Date = date Outreach Event ended (if applicable)
      8. Goals (select all that are applicable; as you select a goal additional options will pop up; click on the for detailed description of each type)
        1. Desired Skillset(s)
          1. Communication
          2. Engineering Success
          3. Career Connections
          4. Technical Expertise
          5. Multicultural Skills
          6. Mentorship
        2. Leadership and Innovation
        3. Diversity and Inclusion
        4. Education Partners Engagement
        5. Curriculum Development
      9. CBBG Members
    13. Use the comments section to communicate anything to the database administrator.
    14. Select the blue save button to save your new Outreach Event
    15. Note – once you add an Outreach Event, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and may not immediately display on your profile.

    How to Input Mentorships

    Tips For Success:

    How to Input Mentorships:

    1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
    2. Login
    3. Navigate to Outputs/Impacts
    4. Select Mentorships
    5. Once you have selected Mentorships, you will be taken to all CBBG Mentorships for the current reporting year.
    6. Change the Reporting Year to All Years.
    7. Search for CBBG mentor or mentee names in the search box to filter to specific CBBG people. In this example, the name entered was “Jean Larson” and the mentorships filtered to the mentorships for Jean Larson.
    8. If the mentorship is not, then select Show Deleted.
    9. If the Mentorship is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that Mentorship was deleted.
    10. If the Mentorship is present on the list, then select it to verify its accuracy. Pay special attention to:
      1. Mentor
      2. Mentee
      3. Effective Dates (First & Last)
    11. If the Mentorship is not present on the list, then it will need to be added.
      Select the add button near Papers at the top of the page.
    12. Enter the appropriate response for the Mentorship as follows:
      1. Mentor = CBBG faculty providing mentorship
      2. Mentee = CBBG student, REU, RET, YSP receiving mentorship
      3. First Effective Date = date mentorship commenced
      4. Last Effective Date = date mentorship ended (if applicable)
    13. Use the comments section to communicate anything to the database administrator.
    14. Select the blue save button to save your new Mentorship.
    15. Once a record is saved, the point of contact will review and approve.
    16. Once the point of contact approves, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and may not immediately display on your profile.

    How to Input Degrees and Jobs

    Tips For Success:

    How to Input Degrees and Jobs:

    1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
    2. Login.
    3. Navigate to Outputs/Impacts
    4. Select Degrees and Jobs
    5. Once you have selected Degrees and Jobs, you will be taken to all CBBG Degrees and Jobs for the current reporting year.
    6. Change the Reporting Year to All Years.
    7. Search for keywords in the search box to filter the Degrees and Jobs to those with the keywords.
    8. In this example, the keyword entered was “Jiaxing Su” and the Degrees and Jobs filtered to the Degrees and Jobs for Jiaxing Su. Note, you can also search by degree types and employer names.
    9. If the Degree or Job is not present, then select Show Deleted.
    10. If the Degree or Job is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that Degree or Job was deleted.
    11. If the Degree and/or Job is present on the list, then select it to verify its accuracy. Pay special attention to:
      1. Degree Level
      2. Institution Awarding Degree
      3. Degree Full Name
      4. Graduation Date
      5. Employer Sector
      6. Employer Center Membership
      7. Employer Name
      8. Job Title
      9. Hire Date
      10. Placement Service Used
    12. If the Degree and/or Job is not present on the list, then it will need to be added. Select the add button near Degrees and Jobs at the top of the page.
    13. Enter the appropriate response for the Degrees and Jobs as follows:
    14. If the student has earned a degree:
      1. Student = the actual CBBG student
      2. Degree Level = the type of degree earned
      3. Institution Awarding Degree = the name of the institution where the student earned the degree
      4. Degree Full Name
      5. Graduation Date = the date the degree was conferred
    15. If the student has earned a job after earning the degree:
      1. Employer Sector = what type of employer 1)Industry = an Biogeotechnical Engineering company/firm 2)Government = a local, state, federal, or international government 3)Academic Institution = a K-20 organization such as elementary, middle, or high school; or college or university
      2. Employer Center Membership = indicate whether or not the employer is a CBBG member 1)Employer Name = The employer’s name 2)Job Title = the student’s role at the employer 3)Hire Date = what date the student started working with the employer post-degree
      3. Placement Service Used 1)CBBG Partners = employment 2)Other Placement Service = employment gained through use of placement service 3)Own efforts = employment gained through student’s own efforts
    16. Use the comments section to communicate anything to the database administrator
    17. Select the blue save button to save your new Degrees and Jobs.
    18. Once a record is saved, the point of contact will review and approve.
    19. Once the point of contact approves, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and may not immediately display on your profile.

    How to Input Personnel Exchanges

    Tips For Success:

    How to Input Personnel Exchanges

    1. Go to the CBBG Database using this URL – https://erc-cbbg.engineering.asu.edu/
    2. Login.
    3. Navigate to Outputs/Impacts
    4. Select Personnel Exchanges
    5. Once you have selected Personnel Exchanges, you will be taken to all CBBG Personnel Exchanges for the current reporting year.
    6. Change the Reporting Year to All Years.
    7. Search for keywords in the search box to filter the Personnel Exchanges to those with the keywords.
    8. In this example, the keyword entered was “Caitlyn Hall” and the personnel exchanges filtered to the Personnel Exchanges for Caitlyn Hall. Note, you can also search by Personnel Exchange hosts/companies.
    9. If the Personnel Exchange is not present, then select Show Deleted.
    10. If the Personnel Exchange is deleted, then please contact Charlotte Bowens ([email protected]) to ask why that Personnel Exchange was deleted.
    11. If the Personnel Exchange is present on the list, then select it to verify its accuracy. Pay special attention to:
      1. Effective Dates (First & Last)
      2. Center Member
      3. Exchange Type
      4. Host Company Name
      5. Related Project
      6. Description
    12. If the Personnel Exchange is not present on the list, then it will need to be added. Select the add button near Papers at the top of the page.
    13. Enter the appropriate response for the Personnel Exchange as follows:
      1. First Effective Date = date Personnel Exchange commenced
      2. Last Effective Date = date Personnel Exchange ended (if applicable)
      3. Center Member = Name of CBBG member who participated in the Personnel Exchange
      4. Exchange Type = category of the exchange (select one)
        1. Student internship in the industry
        2. Faculty working at member firm *Note this is a list of CBBG’s current industry members. If the industry is not listed, then it is not a CBBG member. Please outreach to CBBG Administrative Director (Charlotte Bowens).
        3. Member-firm personnel working at ERC
          1. Host institutions pop up when selecting member firm personnel working at ERC If the institution is not listed, then please outreach to CBBG Administrative Director (Charlotte Bowens) to get it added. Student working at another ERC institution
      5. Related Project
        1. These are all the CBBG funded projects
        2. Start typing a project’s name in the search bar to limit the dropdown list to the specific project
      6. Description = narrative of the Personnel Exchange
    14. Use the comments section to communicate anything to the database administrator.
    15. Select the blue save button to save your new Personnel Exchange.
    16. Once a record is saved, the point of contact will review and approve.
    17. Once the point of contact approves, then it will go into the review/approval queue by the database administrator (Charlotte Bowens) and may not immediately display on your profile.